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Welcome to NSU! Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more! Thank you for considering Nova Southeastern University as your future place of employment. Nova Southeastern University is an equal opportunity employer.

 

       

 

       

Administrative Coordinator III - 999375

Apply Now Job Number: 499708
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Law-Admin
Categories: Academic & Career Advising / Support

About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Administrative Coordinator III - 999375
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Non-Exempt
Hiring Range: Commensurate with experience
Pay Basis: Hourly  
Subject to Grant Funding?: No  
Essential Job Functions: The first priority of all members of the Law Center team is to serve the Law Center's faculty, students, and patrons. Each team member will not be limited by this job description in an effort to assist our constituency, but will perform tasks assigned by supervisor(s). Team members will be readily available, visible, and accessible to faculty, students and patrons, and if unable to answer an inquiry, they will ensure assistance is provided by another member of the Law Center team.

1. Coordinates activities / functions between NSU and high level external contacts to ensure efficient operations.

2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves highly complex problems requiring information from multiple sources to ensure questions are answered and issues resolved timely.

3. Leads the work of others to ensure efficient operations.

4. Monitors process work flows to ensure work is completed in a timely manner.

5. Suggests procedures changes and trains others regarding policies and procedures to ensure proper documentation and communication of work processes.

6. Generates reports from NSU systems to ensure information is timely available for management use.

7. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.

8. Composes, edits, proofreads, and types basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.

9. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.

10. Maintains confidential files, records and grades.

11. Performs other duties as assigned.
Marginal Job Functions: 1. Contacts and responds to high-ranking individuals inside and outside of the university using judgment and discretion.

2. Interprets requests, and determines action plan for important and emergency matters.

3. Interprets and follows policies, procedures and practices.

4. Prepares special or one-time reports, summaries, replies to inquiries, selecting relevant information from a variety of sources.
Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.

2. Ability to interpret and explain guidelines, policies, and procedures

3. Decision-making, problem solving and analytical skills.

4. Excellent organization and planning skills, including calendar and event management.

5. Excellent written and oral communication skills.

6. Information gathering and monitoring skills; including the ability to analyze data and prepare reports, while maintaining confidentiality.

7. Takes initiative, is flexible, and provides great attention to detail and accuracy.

8. Possesses advanced computer skills and is able to train others.

9. Ability to assist management with the creation of PowerPoint presentations.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: High School Diploma or Equivalent
Major (if required):  
Required Experience: High School Diploma and five (5) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts.

--OR--

Associate's Degree and four (4) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts.

--OR--

Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts.
Preferred Qualifications: Previous secretarial experience in an academic institution, preferably with some legal experience.
Is this a safety sensitive position? No  
Background Screening Required? No  
Pre-Employment Conditions:  
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

Advertised: Eastern Daylight Time
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