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Welcome to NSU! Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more! Thank you for considering Nova Southeastern University as your future place of employment. Nova Southeastern University is an equal opportunity employer.

 

       

 

       

Associate Director, Ambassadors Board & Fellows Society - 993261

Apply Now Job Number: 500843
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: ACR-Ambassador's Board
Categories: Development - Alumni, Donor, & Community Relations / Fundraising & Advancement

About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Associate Director, Ambassadors Board & Fellows Society - 993261
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Exempt
Hiring Range: Commensurate with experience
Pay Basis:

Annually

Subject to Grant Funding?: No  
Essential Job Functions: 1. Works with the Director of the Ambassadors Board and the Director of Donor Relations, founders of these organizations, vendors, volunteers and others, with responsibility for planning, creating, coordinating and executing activities, meetings, and major events for their members, including monthly Ambassadors Board breakfast meetings, major events including a holiday party, golf tournament, recognition dinner, Fellows Society Celebration and induction ceremony event and others. Prepares post-event summaries to review any issues, ways to improve the events and lessons learned for review with the Directors.

2. Works with the Director of Advancement Services and Operations to ensure membership records and lists in Banner/Reeher are current, and Ambassadors Board membership dues and sponsorship gifts are billed to Ambassadors Board members, and collections are tracked, payments processed upon receipt; and thank you notes are sent.

3. Communicates directly with members by telephone, email and regular mail to maintain a high touch appreciative environment for members to ensure they are informed timely and their requests are addressed promptly and satisfactorily.

4. Works with the publications and printing offices to create, design, and produce accurate and time-sensitive meeting and event materials including electronic and mailed invitations, event programs, membership monthly rosters and annual membership photo directories, electronic membership application materials and other pieces.

5. Works closely with deans, development officers, public affairs and other contacts to identify and secure faculty and student speakers for programs and to ensure speakers are aware of the requirements for presentation at planned meetings and events; and arrange preview meetings with the faculty and guest speakers for the Director of the Ambassadors Board.

6. Identifies and selects NSU calendared programs and events suitable for the Ambassadors Board C-Suite membership from the various university calendars and other contact sources; designs, compiles, produces and electronically distributes monthly Ambassadors Board selected NSU events calendar.

7. Assists the Director of the Ambassadors Board, the Director of Donor Relations, and the Executive Director of Advancement Services and Operations with other duties and requests as needed.

8. Plans and coordinates activities / functions within NSU as well as between NSU and external contacts to ensure execution of efficient and successful operations of special events.

9. Identifies and secures suitable venues for monthly breakfast meetings and major events, arranges for food and beverage, parking and security, order supplies and audio visual equipment, order event signage, order appropriate event to meet the quality expectations for the events.

10. Assists with preparing budgets and reviews periodic progress status with the Director for each event project.

11. Obtains, reviews and modifies vendor event contracts as needed to fit each event and members' expectations.

12. Manages each event and breakfast meeting to achieve quality outcome. Promptly addresses any behind-the-scenes problems and issues to achieve a seamless outcome.

13. Serves as liaison and primary contact with vendors on meetings and events-related matters.

14. Assists with managing on-site production set-up and takedown for events as necessary.

15. Closes out events by reviewing data and follow up on discrepancies to ensure billing accuracy.

16. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.

17. Manages organizations input to NSU online Calendars with new and appropriate updated information.

18. Plans and executes annual Fellows induction ceremony and a series of events to engage donors in university working with teams to ensure standards and protocols are upheld.

19. Administers support for activities of Fellows Society recognition program, to include the annual induction ceremony, recognition book, website and Fellows Monument.

20. Performs other duties as assigned.
Marginal Job Functions: 1. Assists with other administrative functions.

2. Performs special projects as assigned.
Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; proficiency with CVent event management software; excellent database and data entry skills.

2. Ability to work independently to accomplish projects with little supervision.

3. Decision-making and problem identification and solving skills.

4. Excellent organization and planning skills, including calendar and event management.

5. Excellent written and oral communication skills.

6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.

7. Takes initiative, is flexible, and provides high attention to detail and accuracy.

8. Ability to work early mornings and late evenings for meetings and events execution.

10. Ability to understand and commit to high touch and responsive member and customer service for the Ambassadors Board, Fellows Society, the Division of Advancement and Community Relations and the University.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards, VPN network access.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: Bachelor's Degree
Major (if required):  
Required Experience: 1. Two (2) to three (3) years event planning and execution, and executive administrative support, preferably in a higher education or non-profit setting.

2. Experience working effectively with C-Suite and other senior executives and high level professionals in the community and in the university.

3. Be knowledgeable about and skilled in working with volunteers.
Preferred Qualifications:  
Is this a safety sensitive position? No  
Background Screening Required? Yes  
Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation for medical or religious reasons.

 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

Advertised: Eastern Daylight Time
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