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Manager - Event Planning - 994097

Apply Now Job Number: 502198
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: MOA Special Events
Categories: Museum Services

About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Manager - Event Planning - 994097
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Exempt
Hiring Range:  
Pay Basis:

Annually

Subject to Grant Funding?: No  
Essential Job Functions: 1. Plans, manages, supervises, and coordinates work activities of subordinates and staff, including hiring, coaching, evaluating, and terminating.
2. Consults with clients to determine objectives and requirements for events such as meetings, conferences, and conventions.
3. Meets with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
4. Plans and develops programs, agendas, budgets, and services according to customer requirements.
5. Inspects event facilities to ensure that they conform to customer requirements.
6. Directs administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
7. Organizes registration of event participants.
8. Create work orders detailing specifics of events and send to all appropriate departments also notifying Senior Staff when events will affect them directly.
9. Maintain comprehensive database of client information and all incoming monies in Excel producing weekly records of activity.
10. Input and maintain all Museum events and activities into the shared online master calendar.
11. Keep current certificate of Liability Insurance Policies with regard to caterers.
12. Update Museum Facility Policies and Procedures forms and advise caterers of all changes.
13. Designs and implements efforts to publicize events and promote sponsorship's.
14. Promotes conference, convention and trades show services by performing tasks such as meeting with professional and trade associations and producing brochures and other publications.
15. Organizes registration of event participants.
16. Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
17. Obtains permits from fire and health departments to erect displays and exhibits and serve food at events.
18. Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
19. Evaluates and selects providers of services according to event requirements.
20. Negotiates contracts with such services providers and suppliers as hotels, convention centers, and speakers.
21. Hires, trains, and supervises volunteers and support staff required for events.
22. Confers with staff at a chosen event site to coordinate details.
23. Monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
24. Conducts post-event evaluations to determine how future events could be improved.
25. Maintains records of event aspects, including financial details.
26. Reviews event bills for accuracy and approves payment.
27. Researches and analyzes community needs to determine program directions and goals.
28. Plans or develops communication of programs to maintain favorable public perceptions of the Museum
29. Prepares or edits organizational content for internal or external audiences.
30. Arranges public appearances, lectures, contests, or exhibits for clients to increase product or service awareness or to promote goodwill.
31. Promotes public appearances, lectures, or exhibits for clients to increase institutional visibility.
32. Speaks to community groups to explain and interpret Museum purposes, programs, and policies.
33. Reads trade publications, attends seminars, and consults with other meeting professionals to keep abreast of meeting management standards and trends.
34. Studies the objectives, promotional policies, or needs of organizations to develop public relations strategies that will influence public opinion or promote ideas, products, or services.
35. Completes special projects as assigned.
36. Performs other duties as assigned or required.
Marginal Job Functions:  
Required Knowledge, Skills, & Abilities: Knowledge:
1. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
2. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Communications and Media - Thorough knowledge of media production, visual, verbal, and interactive communication, and dissemination techniques and methods. This includes alternative ways to inform and persuade via written, oral, and visual media.
4. Administration and Management - Thorough knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
5. Public Safety and Security - Thorough knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
6. Personnel and Human Resources - Working knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
7. Basic knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint); produce data specific reports.

Skills:
1. Service Orientation - Advanced skills in actively looking for ways to help people.
2. Judgment and Decision Making - Advanced skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Advanced skills in managing one's own time and the time of others.
4. Active Listening - Advanced skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
5. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
6. Speaking - Proficient skills in talking to others to convey information effectively.
7. Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
8. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
9. Complex Problem Solving - Advanced skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
3. Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
4. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
6. Ability to create and effectively implement logistical plans involving multiple companies and agendas.
7. Sophisticated interpersonal and exceptional people management skills.
8. Excellent organizational and collaborative abilities.
9. Strategic troubleshooting abilities. Must be able to multi-task.

Physical Requirements:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: Bachelor's Degree
Major (if required):  
Required Experience: Four (4) to six (6) years of related experience.
Preferred Qualifications:  
Is this a safety sensitive position? No  
Background Screening Required? Yes  
Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation.

 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

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