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Coordinator - Degree Conferral and Diploma - 999368

Apply Now Job Number: 502851
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Registrar
Categories: Admissions / Financial Aid / Enrollment Management

About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health, welfare and its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Coordinator - Degree Conferral and Diploma - 999368
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Non-Exempt
Hiring Range: $18.00
Pay Basis:

Hourly

Subject to Grant Funding?: No  
Essential Job Functions: 1. Processes and uploads data for diploma printing and maintains quality
control with regards to diploma templates for college-specific formatting to ensure accurate student records.

2. Generates degree conferral reports, sorts and complies data to update to the Parchment system for digital diploma and diploma mailing

3. Provides graduation roster to the Board of Trustees for degree conferrals; prints diplomas, transcripts and alumni cards, and coordinates mailings to ensure quality of diplomas and its delivery.

4. Verifies and processes replacement diploma's requests to ensure accurate and timely processing.

5. Maintains inventory of supplies for diploma printing and mailing to ensure efficient operations.

6. Utilizes Banner student information system, Parchment, Diplomas on Demand and FedEx systems to conduct daily operations while maintaining database.

7. Maintains database used in daily processing to ensure efficient operations.

8. Assists with pre-commencement activities and commencement ceremonies.

9. Responds to inquiries from University Call Center Triage calls.

10. Performs other duties as required.
Marginal Job Functions: 1. Attends meetings and professional development workshops and conferences.

2. Assists with reports and special projects as assigned.
Required Knowledge, Skills, & Abilities: 1. Good written and verbal skills

2. Excellent customer service skills.

3. Understands degree conferral and graduate requirements.

4. Proficient knowledge of job-related software programs, MS Office, including Word, Excel, Access and Outlook; data entry skills; Internet research abilities.

5. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

6. Ability to enter and verify information with accuracy and critical attention to detail.

7. Ability to understand and follow oral and written instructions.

8. Ability to maintain confidential information.

9. Excellent organization and time management skills.

10. Proactive, punctual and reliable.

11. May need to work evenings and weekends, if necessary.

12. Able to handle multiple tasks or projects at one time; meets assigned deadlines.

13. Strong customer service skills and phone and email etiquette.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.
Job Requirements: Prior to submitting your application:

Ensure your application is accurate and up to date.
Complete the entire application.
Provide only professional references.
Required Certifications/Licensures:  
Required Education: Associate's Degree or 60 College credits
Major (if required):  
Required Experience: High School Diploma or equivalent and three (3) years of student services or related experience.

--OR--

Associate degree or 60 completed college credits and two (2) years of student services or related experience.
Preferred Qualifications: 1. Associate degree or 60 completed college credits.

2. Minimum of three (3) years of student services work experience in higher education environment.

3. Prior work experience in higher education, preferably working in a registrar's office.

4. Experience working in Banner and other NSU software systems, and high-end printers.
Is this a safety sensitive position? No  
Background Screening Required? Yes  
Pre-Employment Conditions:

To ensure a safe learning environment for students and staff, as a condition of employment the selected candidate will need to provide proof of a completed COVID-19 vaccination prior to commencement of employment or an approved exemption and reasonable accommodation.

 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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