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Director - Event Planning - 991966

Apply Now Job Number: 504996
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Levan Center General Operations
Categories: Administrative / Office Support

About Us:

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.

Job Title: Director - Event Planning - 991966
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Exempt
Hiring Range: Commensurate with experience
Pay Basis:


Subject to Grant Funding?: No  
Essential Job Functions: 1. Leads all professional event efforts around innovation, technology, and entrepreneurship and collaborates with Assistant Executive Director of Programs and Membership Design in developing themes, topics, and calendar for in-house & public programming.
2. Plans, directs, supervises, and coordinates work activities of subordinates and staff, including hiring, coaching, evaluating, and terminating.
3. Consults with clients to determine objectives and requirements for events such as meetings, conferences, and conventions.
4. Meets with clients to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
5. Plans and develops programs, agendas, budgets, and services according to customer requirements.
6. Inspects event facilities at the Levan Center to ensure that they conform to customer requirements.
7. Develops event topics and chooses featured speakers for Levan Center events.
8. Directs administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
9. Designs and implements efforts to publicize events and promote sponsorships for Levan Center hosted events.
10. Assist with exhibitions at conference, convention, and trades show services
11. Organizes registration of event participants.
12. Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
13. Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
14. Evaluates and selects providers of services according to event requirements.
15. Negotiates contracts with such services providers and suppliers as hotels, convention centers, and speakers.
16. Hires, trains, and supervises volunteers and support staff required for events.
17. Monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
19. Conducts post-event evaluations to determine how future events could be improved.
20. Maintains records of event aspects, including financial details.
20. Reviews event bills for accuracy and approves payment.
21. Researches and analyzes community needs to determine program directions and goals.
22. Prepares or edits organizational content for internal or external audiences.
23. Reads trade publications, attends seminars, and consults with other meeting professionals to keep abreast of meeting management standards and trends.
24. Completes special projects as assigned.
25. Creates a monthly Profit & Loss report on events held at the Levan Center.
26. Performs other duties as assigned or required.
Marginal Job Functions:  
Required Knowledge, Skills, & Abilities: Knowledge:
1. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
2. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Communications and Media - Thorough knowledge of media production, visual, verbal, and interactive communication, and dissemination techniques and methods. This includes alternative ways to inform and persuade via written, oral, and visual media.
4. Administration and Management - Thorough knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
5. Public Safety and Security - Thorough knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
6. Personnel and Human Resources – Working knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
7. Basic knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

1. Service Orientation - Advanced skills in actively looking for ways to help people.
2. Judgment and Decision Making - Advanced skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Advanced skills in managing one's own time and the time of others.
4. Active Listening - Advanced skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
5. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
6. Speaking - Proficient skills in talking to others to convey information effectively.
7. Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
8. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
9. Complex Problem Solving - Advanced skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
3. Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
4. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Physical Requirements:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. May be required to work nights or weekends.
5. Travel - Must be able to travel on a daily and/or overnight basis.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: Bachelor's Degree
Major (if required): Business, marketing or related field
Required Experience: Seven (7) years of event management or project management experience including experience in a community-driven organization and an understanding of the South Florida innovation ecosystem.
Preferred Qualifications: 1. Event management or project management experience in technology.
2. Experience at a startup or within the startup ecosystem (especially at an incubator/accelerator), with a strong interest in technology, startups, entrepreneurship, and corporate-startup collaboration.
Is this a safety sensitive position? No  
Background Screening Required? No  
Pre-Employment Conditions:


Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.

Advertised: Eastern Standard Time
Applications close: Eastern Daylight Time

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