Administrative Assistant II - 999374

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support.

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience.

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Responds to inquiries and resolves complex problems requiring broad understanding of work-area policies and procedures.

2. Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material.

3. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.

4. Enters data and generates reports from NSU specific software systems.

5. Schedules meetings, appointments and/or events, and coordinates travel.

6. Coordinates, logs, and maintains pertinent admissions information into Blackbaud Enrollment Management for applicants, inquiries and current students grades Pre K-12.

7. Processes online application fees, reconcile payments, transfer funds into the appropriate bank account, and create daily report for the business office verifying payments have been received.

8. Assists in preparation necessary for tri-annual Open Houses, New Parent Orientation, Admissions Testing, and other special events including preparation as required and assists the Director and Coordinators on the day of the event.

9. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills.

2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

3. Ability to enter and verify information with accuracy.

4. Ability to understand and follow oral and written instructions.

5. Internet research abilities and strong communication skills.

6. Ability to maintain confidential information.

7. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.

8. Proactive, punctual and reliable.

9. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: 1. High School Diploma and three (3) years of clerical/administrative experience in a office environment.

--OR--

Associate's Degree and two (2) year of clerical/administrative experience in an office environment.

2. Successful completion of the FDLE Background Screening.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.