Manager – Procurement - 994235

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides leadership and daily oversight of procurement operations, managing the Procurement Specialist II and Sourcing Specialist to ensure the efficient and compliant acquisition of goods and services, the effective administration of key procurement processes and systems, and adherence to applicable policies, procedures, and regulatory requirements.

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Plans, directs, supervises, and coordinates the work of assigned procurement staff, including hiring, coaching, evaluating, and, when necessary, terminating, in accordance with university policies.

2. Manages the daily operations of the procurement department, ensuring requisitions, purchase orders, and sourcing activities are processed efficiently and in compliance with established policies.

3. Serves as the primary point of contact and advisor for buyers and staff on procurement processes, policies, and the use of the computerized procurement system.

4. Develops, delivers, and oversees training for direct reports and the broader university community on procurement policies, procedures, and systems to ensure consistent and proficient application.

5. Analyzes spend data to identify trends, assists in developing acquisition strategies, and supports the Supplier Relationship Management (SRM) program by scheduling and participating in business reviews with key suppliers.

6. Assists in developing and maintaining performance metrics for procurement activities, including buyer activity levels, supplier performance, and financial performance, to ensure departmental goals are met.

7. Creates and presents regular reports on departmental activities, project progress, and key performance indicators.

8. Serves as a liaison to other university departments, particularly accounts payable, to resolve discrepancies and address matters impacting the procurement function.

9. Contributes to the maintenance and development of electronic procurement forms and templates to streamline processes.

10. Supports the university’s Supplier Diversity Program by helping to foster relationships with diverse suppliers and ensuring procedures encourage their participation.

11. Represents the Office of Procurement Management on assigned university committees, focus groups, and task forces.

12. Participates in meetings, committees, and professional development opportunities.

13. May represent the Director of Procurement at various university functions and/or meetings.

14. Completes other projects as assigned.

15. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Thorough knowledge of procurement regulations, processes, and best practices.
2. Administration and Management - Thorough knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, leadership techniques, and/or coordination of people and resources.
3. Personnel and Human Resources - General knowledge of principles and procedures for personnel recruitment, selection, and training.
4. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
5. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
6. Advanced MS Office Suite (Outlook, Word, Excel and PowerPoint).

Skills:
1. Negotiation - Proficient skills in bringing others together and trying to reconcile differences; advanced vendor management skills.
2. Persuasion - Proficient skills in persuading others to change their minds or behavior.
3. Management of Financial Resources - Proficient skills in determining how money will be spent to get the work done, and accounting for expenditures.
4. Management of Personnel Resources - Proficient skills in motivating, developing, and directing people as they work, identifying the best people for the job.
5. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate time.
6. Speaking - Basic skills in talking to others to convey information effectively.
7. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
1. Complex Problem Solving – Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
2. Time Management - Basic skills in managing one's own time and the time of others.
3. Instructing – Proficient skills in teaching others how to do something.
4. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.

Abilities:
1. Ability to analyze data, identify trends, and implement improvements.
2. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
3. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
4. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
5. Detail Oriented - The ability to pay attention to details, understand underlying cause/effect relationships, and account for those details and relationships.
6. Oral Comprehension & Expression - The ability to listen to, understand, and communicate information and ideas presented through spoken words and sentences so others will understand.
7. Written Comprehension & Expression - The ability to read, understand, and communicate information and ideas in writing so others will understand.

Physical Requirements and Working Environment:
1. Speech recognition - must be able to identify and understand the speech of another person.
2. Speech clarity - must be able to speak clearly so others can understand you.
3. Near vision - must be able to see details at close range (within a few feet of the observer).
4. Travel - must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: Certified Public Procurement Professional (CPPP) or ability to obtain within one (1) year from the date of employment.

Required Education: Bachelor's Degree

Major (if required: 

Required Experience: 1. Bachelor’s degree and minimum six (6) years’ experience in procurement or supply chain management,

-OR-

Ten (8) years’ experience in procurement or supply chain management.
2. Prior supervisory experience

Preferred Qualifications: 

1. Bachelor’s degree in Business, Management, Administration, or closely related field.
2. Procurement experience in a university environment.
3. Experience with e-commerce tools.
4. Professional procurement certification such as Certified.
5. Purchasing Manager (CPM), Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO).
6. Experience with SAP (Ariba) or other ERP systems.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.