Paralegal III - 992049

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides assistance and substantive support to the attorneys in the Office for Legal Affairs by drafting and preparing legal documents, contract management, organizes and maintains legal databases, and performs legal research and administrative tasks.

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Communicates with university administrators and personnel both within and outside the university, exercising sound judgment and discretion in all interactions.
2. Schedules in-person and virtual meetings and maintain attorney calendars.
3. Responds to general inquiries directed to the Office of Legal Affairs and resolves routine issues related to departmental policies and procedures in a timely and professional manner.
4. Reviews, formats and processes legal agreements with attention-to-detail, preparing them for final attorney review and approval.
5. Gathers and analyzes research data, such as statutes, decisions, and legal articles, codes, and documents.
6. Organizes and maintains legal matter files, ensuring proper management of both physical and digital records.
7. Prepares and verifies legal templates, checking for completeness, accuracy, and correct legal entity names.
8. Gathers and compiles information from various university departments to support the drafting and review of legal agreements.
9. Inputs and verifies data in NSU-specific legal software systems while overseeing the document submission process.
10. Conducts public record, internet and internal database searches, submitting relevant findings to attorneys for legal matter setups.
11. Directs and coordinates law office activity, including directing and monitoring timely and appropriate document production in response to subpoenas and other record requests.
12. Completes special projects as assigned.
13. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Clerical Operations – Demonstrated proficiency in administrative and clerical procedures, including word processing, data entry, file and records management, form design, and familiarity with standard office practices and terminology.
2. Customer and Client Service – Solid understanding of customer service principles and practices, including needs assessment, service quality standards, and techniques for evaluating client satisfaction and responsiveness.
3. English Language Proficiency – Strong command of English language structure and usage both oral and written, including grammar, spelling, punctuation, and composition rules for clear and professional communication.
4. Technology and Software Expertise – Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); skilled in database management, data entry, and internet navigation across multiple browsers. Ability to quickly learn and adapt to new software platforms, including document and file management systems.

Skills:
1. Advanced Reading, Inquiry & Skills – Strong ability to comprehend complex written material and actively engage in conversations by focusing attentively, understanding key points, asking relevant questions, and responding appropriately without interruption.
2. Multitasking – Effectively manages multiple priorities and projects simultaneously without compromising quality or deadlines. Maintains focus and organization in fast-paced environments.
3. Flexibility – Adapts quickly to changing priorities, new challenges, and evolving work conditions. Demonstrates resilience and a positive approach to shifting demands.
4. Judgment and Decision-Making – Applies sound reasoning to evaluate options and determine appropriate actions, balancing potential risks and benefits. Maintains strict confidentiality in handling sensitive information.
5. Time Management – Reliable and punctual, with the ability to effectively manage personal and team schedules in a fast-paced, high-volume environment supporting multiple attorneys.
6. Social Perceptiveness – Recognizes and interprets the reactions and needs of others, fostering effective interpersonal interactions and collaboration.

Abilities:
1. Organization – Demonstrates exceptional organizational skills with ability to structure tasks, manage priorities, and maintain accurate records to ensure efficiency and timely completion of responsibilities. Effectively balances multiple projects, anticipates needs, and applies systematic approaches to achieve goals with minimal oversight.
2. Problem Sensitivity – Recognizes when issues arise or are likely to occur, enabling early identification of potential problems before they escalate and contributes to solving problems.
3. Attention to Detail – Carefully reviews information, identifies cause-and-effect relationships, and ensures accuracy in all aspects of work.
4. Team Collaboration – Works cooperatively with members of the office and colleagues across all levels of the organization, following directions and contributing to shared goals.

Physical Requirements:
1. Speech Recognition/Clarity – Ability to accurately identify and comprehend spoken language from others in a variety of settings; ability to articulate clearly and audibly with good pronunciation of words to ensure effective verbal communication and understanding; ability to transcribe accurate phone messages and meeting notes.
2. Near Vision – Ability to see and interpret details at close range (within a few feet), including printed and digital materials.
3. Postural Flexibility – May be required to sit or stand for short, intermittent, or extended periods while performing job duties.
4. Use of Equipment and Supplies – May be required to operate various office tools and devices, including pens, pencils, desk/mobile phones, copier machines, and computer keyboards.
5. Lifting Requirements – May be required to lift and carry objects weighing up to 20 pounds as part of routine job responsibilities.

Required Certifications/Licensures: Certified Paralegal

Required Education: Associate’s or Bachelor’s Degree

Major (if required: Paralegal Studies

Required Experience: Four (4) to seven (7) years of paralegal experience.

Preferred Qualifications: 

1. Transactional Experience
2. Bilingual

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.