Administrative Assistant II - 995073

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing basic correspondence, and providing routine and general office support.

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience.

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Responds to inquiries and resolves non-routine problems requiring general understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.

2. Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates basic material to ensure timely communication and retention of documents.

3. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.

4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.

5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.

6. Coordinates the applicant/candidate interview process and makes appointments for candidates. Assists in the onboarding of new employees.

7. Assists in report card mailing process and course registration process.

8. Works with director to manage budgetary concerns.

9. Coordinates Middle School's Extended Care information, attendance and monthly submission of billing.

10. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Intermediate knowledge of MS Office, including Word, Excel, and Outlook; data entry skills.

2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

3. Ability to enter and verify information with accuracy.

4. Ability to understand and follow oral and written instructions.

5. Internet research abilities and strong communication skills.

6. Ability to maintain confidential information.

7. Strong administration skills.

8. Proactive, punctual and reliable.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: 1. High School Diploma and two (2) years of clerical/administrative experience in a office environment.

--OR--

Associate's Degree and one (1) year of clerical/administrative experience in an office environment.

2. Successful completion of the FDLE Background Screening.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.