Administrative Coordinator I - 995845

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Coordinates a wide variety of administrative activities/functions within the College of Health Care Sciences in support of the Dean's Office, including providing excellent customer service.

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Coordinates administrative activities / functions within department to ensure efficient operations.
2. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.
3. Reviews data and follows up on discrepancies to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
5. Serves as the Ariba Coordinator to ensure that university and college policies are followed in the Ariba system.
6. Assists in updating the college website, events calendar, and programs' materials as needed.
7. Maintains department files and databases in accordance with budget, accreditation, and human resources guidelines.
8. Serves as the initial contact and liaison for CHCS grant related manners and advises grant recipients on budget and resource related matters.
9. Prepares and submits supply orders, purchase orders, work orders, travel requests and reimbursements as needed. Coordinates travel arrangements for faculty and staff as needed.
10. Performs other duties as assigned or directed.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
2. Ability to travel to various NSU sites (Regional Campuses).
3. Demonstrated skills building strong professional relationships with individuals at all levels of the University.
4. Ability to interpret and explain guidelines, policies, and procedures.
5. Decision-making and problem solving skills.
6. Excellent organization and planning skills, including calendar and event management.
7. Excellent written and oral communication skills.
8. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
9. Takes initiative, is flexible, and provides great attention to detail and accuracy.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:
1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma and three (3) years of administrative experience in academics, healthcare, business, or related area.

--OR--

Associate's Degree and two (2) years of administrative experience in academics, healthcare, business, or related area.

Preferred Qualifications: 

1. Knowledge of NSU and the College of Health Care Sciences.
2. Familiarity with Ariba, Banner, Kronos, Paytrax, and other NSU systems.

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.