Administrative Coordinator II - 999867

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides and coordinates a variety of administrative functions to support the Physical Plant Department, including providing high level customer service to internal and external contracts to ensure efficient operations.

Job Category: Non-Exempt

Hiring Range:  20.25

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Creates and processes service agreements needed by Physical Plant by working with the managers to properly identify scope and deliverable using the legal department approved templates and completing the contract process. Any changes needed to the template must be approved by management and legal counsel.

2. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.

3. Coordinates activities / functions within NSU and with external contacts to ensure efficient operations.

4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.

5. Supports and coordinates the administrative functions for the Physical Plant Director and the leadership team.

6. Communicates/ trains the physical plant employees on a variety of software, policies and procedures.

7. Processes Physical Plant payroll, serves as the Kronos administrator.

8. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.

2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

3. Ability to enter and verify information with accuracy.

4. Ability to understand and follow oral and written instructions.

5. Ability to maintain confidential information.

6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.

7. Proactive, punctual and reliable.

8. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. Ability to communicate effectively with others.

2. Ability to work cooperatively with colleagues and supervisory staff at all levels.

3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma and three (3) years of administrative/clerical experience in an office environment.

--OR--

Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Preferred Qualifications: 

Experience in higher education setting.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.