Business Administrator I - 999877

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Primary Purpose:

Contributes to assigned unit's success by examining budget estimates for completeness, accuracy, and conformance with procedures and regulations. Analyzes budgeting and account reports. Administers human resources programs and policies that attract, motivate, and retain exceptional employees.

Job Category: Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Prepares, examines, or analyzes accounting records, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
2. Reports to management regarding the finances of assigned unit(s).
3. Develops, maintains, and analyzes budgets, preparing periodic reports that compare budgeted revenues and expenses to actuals.
4. Analyzes business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
5. Interprets budget directives and ensures compliance.
6. Prepares purchase orders, check requests, expense reports, journal entries, and budget transfers.
7. Compiles budget data and documents, based on estimated revenues and expenses and previous budgets.
8. Reviews operating budgets to analyze trends affecting budget needs, and takes corrective action when needed.
9. Compiles and analyzes accounting records and other data to determine the financial resources required to implement a program.
10. Provides advice and/or technical assistance with cost analysis, fiscal allocation, and budget preparation.
11. Matches appropriations for specific programs with appropriations for broader programs, including items for emergency funds.
12. Seeks new ways to improve efficiency, reduce costs, and increase profits.
13. Serves as a link between management, employees, and Human Resources by handling questions, interpreting and administering contracts, and helping resolve work-related problems.
14. Advises managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommends needed changes.
15. Performs difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
16. Performs searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
17. Provides current and prospective employees with information about policies, job duties, working conditions, wages and contracts, opportunities for promotion, and employee benefits.
18. Contacts job applicants to inform them of the status of their applications.
19. Interviews job applicants to obtain information on work history, training, education, or job skills.
20. Reviews and evaluates applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes.
21. Selects qualified job applicants or refers them to managers, making hiring recommendations when appropriate.
22. Conducts reference or background checks on job applicants.
23. Interprets and explains human resources policies, procedures, laws, standards, or regulations.
24. Maintains current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
25. Maintains and updates human resources documents, such as organizational charts, directories, or performance evaluation forms.
26. Completes special projects as assigned.
27. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Administration and Management - Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
2. Economics and Accounting - Working knowledge of economic and accounting principles and practices, banking, and the analysis and reporting of financial data.
3. Personnel and Human Resources - Working knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
4. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
5. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
6. General knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Skills:
1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
3. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
4. Mathematics - Proficient skills in using mathematics to solve problems.
5. Speaking - Proficient skills in talking to others to convey information effectively.
6. Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
7. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
8. Active Learning - Basic skills in understanding the implications of new information for both current and future problem-solving and decision-making.
9. Writing - Basic skills in communicating effectively in writing as appropriate for the needs of the audience.
10. Management of Financial Resources - Proficient skills in determining how money will be spent to get the work done, and accounting for these expenditures.

Abilities:
1. Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
2. Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
3. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
4. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
6. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.
4. May be required to work nights or weekends.
5. Travel - Must be able to travel on a daily and/or overnight basis.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, mobile devices, and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: 1. High School Diploma and four (4) years of related business experience.

--OR--

Associate's Degree and three (3) years of related business experience.

--OR--

Bachelor's Degree and two (2) years of related business experience.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.