EPS Processing Assistant III (Data Entry, Indexing & Degree Conferral) - 995614

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Leads Indexing, Data Entry and Degree Conferral teams while assisting the supervisor in the operation of the EPS area. Employee will be crossed trained in the different areas of EPS.

Job Category: Non-Exempt

Hiring Range:  $18.50 per hour/ $36,075.00 annually

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Leads EPS Scanning, Systems, and Transcripts unit, while providing support to the supervisor in assuring accuracy of data imported into Banner system, testing system installation and updates, processing of orphan documents to ensure appropriate handling and maintenance of applicant/student records, and monitor processing of NSU transcript requests and reports.

2. Leads EPS Mail/Research unit while providing support to supervisor in the document preparation process, mail processing and maintaining sign-for-mail database to ensure appropriate handling and maintenance of applicant/student records.

3. Leads EPS Quality Control, Retention and Storage unit, while providing support to supervisor in abiding to document retention policies, controlling quality of documents for accuracy, maintaining inventory of stored items, coordinating the retrieval and submission of items from/to storage, and assisting in purging processes to ensure appropriate handling and maintenance of applicant/student records.

4. Leads EPS Indexing, Data Entry and Degree Conferral, while providing support to supervisor in assuring data entering of documents meet auditing standards, processing student applications for degree conferral, processing documents into imaging system and running reports to ensure appropriate handling and maintenance of applicant/student records.

5. Cross-trains EPS processing staff in functional areas to ensure personnel are able and capable of achieving departmental needs.

6. Reviews and monitors processes to ensure thoroughness and accuracy of data.

7. Recommends improvements to processes and systems to ensure efficient operations.

8. Completes other projects as assigned.

8. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Excellent communications skills.
2. Excellent customer service skills.
3. Ability to work independently.
4. Excellent office management skills, including computer literacy.
5. Ability to work as a member of a team.
6. Ability to meet deadlines.
7. Ability to work in a culturally diverse environment.
8. Ability to pay close attention to detail.
9. Good organizational and interpersonal skills.
10. Ability to use good judgment and make sound decisions.
11. Knowledge and understanding of the university environment.
12. Ability to effectively communicate knowledge.
13. Ability to maintain confidential information.
14. Ability to work overtime, including evenings and weekends, with minimal notice.
15. Working knowledge of Microsoft Window-based environment, using various software packages (e.g. Word, Excel, Access, and PowerPoint).

Physical Requirements and Working Conditions:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: 1. High School Diploma or Equivalent and three (3) years of work experience in computer application or data entry related responsibilities.

--OR--

Associate's degree and two (2) years of work experience in computer applications or data entry related responsibilities.

Preferred Qualifications: 

1. Associate's degree.

2. Minimum of three (3) years of work experience in computer applications or data entry related responsibilities.

3. Previous experience in an academic institution in higher education.

4. Knowledge in enrollment process services.

5. Knowledge of computer software, including Banner.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.