Events Administrator - 991634

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Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

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Primary Purpose:

Position provides crucial support to the Director of Events and ensures the smooth planning, coordination, and execution of various events serving internal and external customers, contributing to the overall success of the event portfolio.

Job Category: Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Consults with clients to determine objectives and requirements for events such as meetings, conferences, and conventions.
2. Meets with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
3. Plans and develops programs, agendas, budgets, and services according to customer requirements.
4. Inspects event facilities to ensure that they conform to customer requirements.
5. Develops event topics and chooses featured speakers.
6. Designs and implements efforts to publicize events and promote sponsorships.
7. Promotes conference, convention and trades show services by performing tasks such as meeting with professional and trade associations and producing brochures and other publications.
8. Organizes registration of event participants.
9. Coordinates services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
10. Obtains permits from fire and health departments to erect displays and exhibits and serve food at events.
11. Arranges the availability of audio-visual equipment, transportation, displays, and other event needs.
12. Evaluates and selects providers of services according to event requirements.
13. Hires, trains, and supervises volunteers and support staff required for events.
14. Confers with staff at a chosen event site to coordinate details.
15. Monitors event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
16. Conducts post-event evaluations to determine how future events could be improved.
17. Maintains records of event aspects, including financial details.
18. Reviews event bills for accuracy and approves payment.
19. Reads trade publications, attends seminars, and consults with other meeting professionals to keep abreast of meeting management standards and trends.
20. Completes special projects as assigned.
21. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Communications and Media - General knowledge of media production, visual, verbal, and interactive communication, and dissemination techniques and methods. This includes alternative ways to inform and persuade via written, oral, and visual media.
4. Administration and Management - General knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources.
5. Public Safety and Security - General knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
6. Basic knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Skills:
1. Service Orientation - Proficient skills in actively looking for ways to help people.
2. Judgment and Decision Making - Basic skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Basic skills in managing one's own time and the time of others.
4. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
5. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
6. Speaking - Proficient skills in talking to others to convey information effectively.
7. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
8. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
9. Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
3. Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
4. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Physical Requirements:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. May be required to work nights or weekends.
5. Travel - Must be able to travel on a daily and/or overnight basis.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: 

Required Education: Bachelor's Degree

Major (if required: Event Management, Business, Marketing, or a related field

Required Experience: Two (2) to four (4) years of related experience.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.