Grants Administrator - 997281

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides service and support to faculty and staff by facilitating the effective day-to-day administration, management, and compliance of sponsored projects throughout the life cycle of an award.

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Assists faculty and staff in the compliant administration of sponsored awards and ensures activities are conducted in accordance with federal, state, sponsor, and university policies and procedures.
2. Provides consultation, guidance, and technical assistance in day-to-day award management and sponsored project administration.
3. Serves as a primary liaison between faculty, departmental staff, colleges, and central administrative offices for matters related to sponsored project administration.
4. Serves as the designated Effort Coordinator overseeing the effort certification process for assigned departments or colleges; reviewing commitments and payroll distributions for accuracy; reviewing certified effort for reasonableness; identifying and resolving discrepancies; monitoring deadlines; and providing guidance on reporting requirements and procedures.
5. Collaborates with Contract and Grant Accounting and other university offices to resolve issues and support effective sponsored project administration.
6. Monitors sponsored project budgets, expenditures, personnel appointments, payroll allocations, and cost-sharing commitments; tracks pending actions, identifies issues, and coordinates resolutions with faculty and administrative offices.
7. Monitors compliance with institutional and sponsor requirements for salary charges, effort commitments, subrecipient monitoring, cost sharing, staffing, and project expenditures; identifies concerns and coordinates corrective actions as needed.
8. Tracks new awards, modifications, continuations, and closeouts to plan for and facilitate personnel, procurement, and budgetary actions for effective and compliant award management.
9. Researches and reviews changes in sponsor regulations, university policies, and best practices to remain current on knowledge of sponsored projects administration.
10. Maintains award documentation in collaboration with Grant Officers and other university offices, ensuring records are complete, accurate, and up to date.
11. Participates in process improvement initiatives and strategic activities.
12. Participates in desk reviews and audits.
13. Performs special projects as assigned or required.
14. Performs other related duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Knowledge of grants and sponsored-program administration principles.
2. Knowledge of budgeting, financial administration, and recordkeeping practices.
3. Knowledge of general regulatory and compliance requirements applicable to sponsored programs.
4. Knowledge of standard office practices and administrative procedures.
5. Proficient knowledge with MS Office, MS Word, MS Excel, and/or other word processing, spreadsheet, and database applications.

Skills:
1. Strong organizational and time-management skills.
2. Strong written and verbal communication skills.
3. Strong analytical and problem-solving skills.
4. Proficient skills in reviewing financial information and identifying discrepancies.
5. Proficient computer skills, including spreadsheets, word-processing applications, databases, and electronic recordkeeping systems.
6. Strong attention to detail and accuracy.

Abilities:
1. Ability to interpret and apply policies, guidelines, and sponsor requirements from multiple sources to make informed decisions and provide appropriate guidance.
2. Ability to manage multiple grants, priorities, and deadlines simultaneously.
3. Ability to prepare and review budgets and financial information.
4. Ability to maintain accurate and complete records.
5. Ability to communicate effectively with faculty, administrators, and internal and external stakeholders.
6. Ability to exercise sound judgment and maintain confidentiality.
7. Ability to work independently and collaboratively in a deadline-driven environment with precision and accuracy.

Physical Requirements and Working Environment:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: 

Required Education: Bachelor's Degree

Major (if required: 

Required Experience: Three to five (3 – 5) years of related experience in grants administration, sponsored programs, research administration, financial administration, accounting, or a related area.

Preferred Qualifications: 

1. Master's Degree and/or CRA certification.
2. Proficiency with Adobe Acrobat Professional, ECRT, Cayuse, Ariba, Concur, eContracts, and Banner.

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.