Manager, Clinical Curriculum - 992339

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Primary Purpose:

Supports the delivery of the clinical curriculum by ensuring that all necessary elements are in place in a timely, coordinated, and organized manner.

Job Category: Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Oversees the administrative aspects of supporting the clinical curriculum through all required clerkships and clinical electives, including the curriculum mapping initiative and managing the available curricular software.
2. Ensures clinical grades are received in compliance with LCME mandated timeframes and provides faculty support for the timely submission of grades to Registrar.
3. Works closely with the faculty to ensure all clinical curricular materials are developed, distributed to the appropriate clinical venues (hospitals, clinics, etc.) and ready to be delivered to students at the appropriate time.
4. Manages the assessment and evaluation system by providing support to faculty in uploading materials and following up with students and faculty to retrieve completed evaluations needed to comply with the LCME accreditation standards. Additionally, provides follow-up of student evaluations at all sites where students participate in academic activity.
5. Ensures all supplies, curricular materials, and assessment tools are ready for use at critical times.
6. Operationalizes all logistical aspects of curriculum delivery and assessment.
7. Works closely with leadership and other medical education leaders to understand how students are experiencing the clinical portion of the curriculum.
8. Oversees the adherence to operational policies and procedures.
9. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
10. Collaborates with faculty and administrators in the development, evaluation, and revision of school programs and in the preparation of master schedules for curriculum offerings.
11. Represents institution and/or assigned program(s) at community and campus events, in meetings with other institution personnel, including hospital partners, and during accreditation processes.
12. Assists with the planning and execution of orientation for new program students.
13. Assists in activities required for program accreditation.
14. Ensures compliance with university policies and procedures; county, state, federal, and international regulations; professional association guidelines; and accreditation requirements.
15. Serves as a liaison with the College’s clinical partner(s) to coordinate student placement, scheduling, and other components of the clinical curriculum.
16. Provides logistical support for courses (scheduling of activities, provision of student - or group - specific materials and instructions.
17. Supports on-campus and virtual academic activities (including assessments and course related faculty training sessions) as needed by the program and assigned by the Assistant Dean of the Clerkship Curriculum.
18. Manages all aspects of the clinical program, including Preceptors – developing and updating a contract database, disseminating course materials and important notifications, following up on annual agreements and completion of credentialing, following up on student evaluations.
19. Provides regular updates to the corresponding Assistant Dean for the curriculum on the status of student evaluations in relation to the established deadlines (both institutional and accreditation mandated) and in relation to time-sensitive activities such as the development of the Medical Student Performance Evaluation (MSPE) letter.
20. Establishes and encourages frequent collaboration with the Office of Student Affairs to ensure timely communication and sharing of curricular information that impacts and/or overlaps with OSA functions.
21. Attends meetings, educational conferences, and training workshops and serves on committees.
22. Completes special projects as assigned.
23. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Administration and Management - General knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, production methods, and coordination of people and resources.
2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Education and Training - Thorough knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
5. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Skills:
1. Active Listening - Advanced skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
3. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.
4. Speaking - Proficient skills in talking to others to convey information effectively.
5. Judgment and Decision Making - Advanced skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
6. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
7. Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
8. Organization – Advanced skills in maintaining organized records and workspaces.

Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
3. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
4. Fluency of Ideas - The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma or Equivalent and ten (10) years of experience in academic program management or related student service function.

--OR—

Bachelor’s degree and seven (7) years of experience in academic program management or related student service function.

--OR—

Master’s degree and three (3) years of experience in academic program management or related student service function.

Preferred Qualifications: 

Previous experience in an LCME-accredited medical school.

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.