Manager – Materials Management - 991305

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Primary Purpose:

Provides leadership and day-to-day management of materials, inventory, distribution, and supply chain activities supporting university operations, including medical, dental, and general supplies across multiple locations. Works closely with the Procurement Department to coordinate purchasing and supply requirements, supports effective supplier relationships, promotes cost efficiencies, and ensures that materials management activities are aligned with university policies, procedures, budgets, and Strategic Spend Management priorities across all locations to support the efficient and effective operation of the University's supply chain function.

Job Category: Exempt

Hiring Range: 

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Plans, directs, supervises, and coordinates the work of assigned Material Management staff, including hiring, coaching, evaluating, and, when necessary, terminating, in accordance with university policies.

2. Oversees materials management and inventory operations to ensure the timely availability of medical, dental, clinical, and general supplies required to support university operations across multiple locations.

3. Maintains an ongoing partnership with the Manager of Procurement to coordinate material requirements, purchasing activities, supplier needs, and delivery schedules. Collaborates with Procurement to ensure that purchasing decisions reflect operational requirements, inventory levels, budget considerations, and established University policies and procedures.

4. Coordinates with Procurement on supplier and vendor activities, including product availability, pricing, delivery performance, product quality, substitutions, and supply concerns, and provides operational information to support sourcing and purchasing decisions.

5. Develops and maintains inventory management practices that establish appropriate stock levels, reorder points, and inventory controls while minimizing shortages, excess inventory, waste, expiration, and unnecessary costs.

6. Monitors inventory activity and analyzes usage trends to identify changes in demand, potential shortages, excess or obsolete inventory, and opportunities to improve inventory utilization and cost effectiveness.

7. Oversees the receipt, storage, organization, distribution, and replenishment of materials and supplies to ensure that products are appropriately handled and delivered to departments, clinics, and other locations in a timely and efficient manner.

8. Coordinates the distribution of supplies across multiple university locations, working with internal stakeholders to establish priorities and address urgent, recurring, or specialized material requirements.

9. Collaborates with clinical, dental, administrative, and operational leaders to understand current and future material requirements and ensure that supply levels and distribution processes support continuity of operations.

10. Establishes and monitors procedures for inventory control, materials handling, receiving, storage, and distribution to promote accuracy, accountability, efficiency, and compliance with applicable university requirements.

11. Monitors expenditures and supports budget management for materials and supplies by analyzing purchasing and inventory activity, identifying cost-saving opportunities, and providing recommendations to management.

12. Evaluates materials management processes and develops continuous improvement initiatives to improve efficiency, reduce waste, enhance inventory accuracy, and strengthen service to internal customers.

13. Monitors supplier and service performance in coordination with Procurement, identifying recurring issues related to product quality, availability, delivery, or service and participating in the development of corrective actions.

14. Supports supply chain risk management and contingency planning by identifying potential disruptions involving critical supplies, vendors, inventory levels, or distribution and recommending appropriate mitigation strategies.

15. Ensures that materials management activities comply with applicable University policies, procedures, regulatory requirements, and relevant healthcare, dental, safety, and accreditation standards.

16. Maintains and analyzes materials management reports and performance metrics, including inventory levels, usage, shortages, purchasing activity, delivery performance, and other operational measures, and communicates findings and recommendations to leadership.

17. Participates in the evaluation and implementation of inventory management systems, technologies, and process improvements designed to improve inventory visibility, accuracy, forecasting, and operational efficiency.

18. Establishes effective communication and coordination among Materials Management, Procurement, Finance, clinic operations, and other University departments to ensure that material and supply requirements are identified, communicated, and addressed efficiently.

19. Provides guidance and training to Materials Management staff and internal stakeholders regarding inventory procedures, material handling, ordering processes, and established policies and practices.

20. Completes other projects and performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Through knowledge of principles and practices of materials management, including purchasing, inventory control, receiving, storage, handling, and distribution of supplies, materials, and equipment.
2. Knowledge of procurement procedures and university policies related to purchase requisitions, purchase orders, invoices, deliveries, and material requests.
3. Knowledge of inventory control practices, including stock levels, replenishment, inventory counts, reconciliations, and recordkeeping.
4. Knowledge of computerized purchasing, inventory, and logistics systems, as well as applicable documentation, safety, and material-handling requirements.
5. Administration and Management - Thorough knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, leadership. techniques, and/or coordination of people and resources.
6. Personnel and Human Resources – Through knowledge of principles and procedures for personnel recruitment, selection, and training.
7. Proficient knowledge of MS Office Suite (Outlook, Word, and Excel).

Skills:
1. Skill in bringing others together and trying to reconcile differences.
2. Skill in persuading others to change their minds or behavior.
3. Proficient skills in determining how money will be spent to get the work done, and accounting for expenditures.
4. Skill in maintaining inventory records, conducting counts, reconciling routine discrepancies, and using inventory and purchasing systems.
5. Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
6. Skill in receiving, verifying, storing, tracking, and distributing materials and supplies.
7. Skill in communicating effectively with vendors, departments, and internal customers and providing professional customer service.
8. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.

Abilities:
1. Ability to follow established procedures and work independently.
2. Ability to listen to, understand, and communicate information and ideas presented through spoken words and sentences so others will understand.
3. Ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
4. Ability to maintain accurate records and use basic inventory and purchasing systems.
5. Ability to organize work, manage multiple tasks, and meet deadlines.
6. Ability to identify and resolve complex issues.
7. Ability to communicate clearly with vendors, departments, and clinic staff.
8. Ability to work independently on complex tasks.
9. Ability to pay attention to details and maintain confidentiality.

Physical Requirements and Working Environment:
1. Must be able to understand and communicate clearly with others.
2. Must be able to see details at close range.
3. May occasionally require work outside normal business hours, including evenings or weekends.
4. Primarily office-based, with occasional travel between clinic sites and other university locations.
5. Ability to occasionally lift and move inventory or equipment weighing up to 25 pounds.
8. May require extended periods of sitting, standing, walking, bending, or reaching while performing job duties.

Required Certifications/Licensures: Certified in Planning and Inventory Management or ability to obtain within one (1) year from the date of employment.

Required Education: Bachelor’s Degree

Major (if required: 

Required Experience: 1. Bachelor’s degree and minimum six (6) years’ experience in material and/or inventory management, procurement, warehouse or logistics.

2. Prior supervisory experience.

Preferred Qualifications: 

1. Bachelor’s degree in Business, Management, Administration, or closely related field.
2. Experience in a university environment.
3. Experience with SAP (Ariba) or other ERP systems.
4. Experience with e-commerce tools.
5. Certified Professional in Supply Management (CPSM).

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.