Real Estate Budget Analyst I (TEMP)

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Primary Purpose:

Contributes to assigned unit's financial success by examining budget estimates for completeness, accuracy, and conformance with procedures and regulations. Analyzes budgeting and account reports.

Job Category: Non-Exempt

Hiring Range:  $22.00

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Contributes to assigned unit's financial success by examining budget estimates for completeness, accuracy, and conformance with procedures and regulations. Analyzes budgeting and account reports.
2. Automating Finance processes by using Digital Microsoft Power applications.
3. Prepares, examines, or analyzes accounting records, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
4. Reports to management regarding the finances of assigned unit(s).
5. Monitors and analyzes lease financial activity, including monthly rent and utility payment processing and financial accuracy.
6. Develops, maintains, and analyzes budgets, preparing periodic reports that compare budgeted revenues and expenses to actuals.
7. Interprets budget directives and ensures compliance.
8. Tracks and updates lease expiration dates in institutional spreadsheets
9. Coordinates with department stakeholders regarding lease renewal decisions and communicates with landlords to request renewal letters and updated lease agreements.
10. Assists with eContract audits, exporting data and compiling reports in Excel for compliance tracking and system updates.
11. Provides support in compiling financial and lease dates for budget planning, comparing projected vs actual lease expenses.
12. Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
13. Prepare purchase orders, check requests, expense reports, journal entries, and budget transfers.
14. Coordinates with department stakeholders regarding lease renewal decisions and communicates with landlord to request
15. Compiles budget data and documents, based on estimated revenues and expenses and previous budgets.
16. Reviews operating budgets to analyze trends affecting budget needs and take corrective action when needed.
17. Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
18. Provides advice and/or technical assistance with cost analysis, fiscal allocation, and budget preparation.
19. Summarizes budgets and submits recommendations for the approval or disapproval of funds requests.
20. Seeks new ways to improve efficiency, reduce costs, and increase profits.
21. Completes special projects as assigned.
22. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Economics and Accounting - Working knowledge of economic and accounting principles and practices, banking, and the analysis and reporting of financial data.
2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Administration and Management- Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, production methods, and coordination of people and resources.
4. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
5. Real Estate Knowledge: Foundational knowledge of commercial leases, including key terms, critical dates, and financial structures, to support the management of corporate lease agreements. Use of institutional systems and tools to assist with lease analysis, payment reconciliation, and compliance, while understanding how lease strategy contributes to overall asset performance.

Skills:
1. Active Listening - Basic skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Reading Comprehension - Basic understanding of written sentences and paragraphs in work-related documents.
3. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
4. Mathematics - Basic skills in using mathematics to solve problems.
5. Speaking - Basic skills in talking to others to convey information effectively.
6. Judgment and Decision Making - Basic skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
7. Writing - Basic skills in communicating effectively in writing as appropriate for the needs of the audience.
8. Management of Financial Resources - Basic skills in determining how money will be spent to get the work done, and accounting for this expenditure.
9. Financial Analysis – Proficient in reconciling lease and utility payments, identifying discrepancies, and supporting financial reporting using Excel.
10. Lease Administration – Proficient in reviewing, organizing, and tracking commercial lease agreements to ensure timely renewals and adhere to critical dates.
11. Time Management – Proficient in managing multiple lease timelines, processing deadlines, and document submissions simultaneously.

Abilities:
1. Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
2. Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
3. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
4. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
5. Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
6. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
7. Legal & Contractual Reasoning – Ability to understand and assess complex legal documents such as leases, amendments, and purchase agreements, identifying obligations, risks, and strategic implications.
8. System Thinking – Ability to understand how lease operations, financial performance, legal compliance, and stakeholder engagement interconnect within institutional or portfolio-level real estate strategies.
9. Operational Risk Awareness – High-level ability to detect operational inefficiencies or compliance gaps in lease execution, payment tracking, or document management workflows before they escalate to critical issues.


Physical Requirements:
1. Near Vision - Must be able to see details at close range (within a few feet of the observer).
2. Speech Recognition - Must be able to identify and understand the speech of another person.
3. Speech Clarity - Must be able to speak clearly so others can understand you.
4. May be required to work nights or weekends.
5. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
6. May be required to accomplish job duties using various types of equipment supplies, to include but not limited to pens, pencils, mobile devices, and computer keyboards

Required Certifications/Licensures: 

Required Education: Bachelor's Degree

Major (if required: 

Required Experience: Up to two (2) years of Finance/Accounting related experience

Preferred Qualifications: 

Up to three (3) years of Real Estate/Asset Management related experience

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.