Assistant Director - Administrative & Fiscal Services - 991470

Job no: 506132
Position type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Division/Equivalent: K. Patel College of Osteopathic Med
School/Unit: HPD-AHEC CENTRAL PROGRAM
Department/Office: Ahec/Central Program
Categories: Research, Service, & Sponsored Programs

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About Us:

We are excited that you are considering joining Nova Southeastern University!


Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status.
Job Title: Assistant Director - Administrative & Fiscal Services - 991470 - INTERNAL TO DEPARTMENT
Location: Fort Lauderdale-Davie, Florida
Work Type: Full Time with Full Benefits
Job Category: Exempt
Hiring Range: Commensurate with experience
Pay Basis:

Annually
Subject to Grant Funding?: Yes  
Essential Job Functions: 1. Establishes and maintains contractual partnerships, directs staffing needs, ensures appropriate support services, and monitors compliance with all policies and procedures of NSU and external funding agencies.
2. Supervises a unit comprising several financial, administrative, and shared client services staff of the department.
3. Monitors all administrative processes, outputs and outcomes, and provides direction in the design, development, and implementation of protocols and systems designed to monitor and troubleshoot departmental functions impacting on its efficient operation towards meeting all administrative and contractual obligations.
4. Collaborates with various institutional units (i.e., Office of Sponsored Program, Grants Accounting, Human Resources, Payroll, etc.), subcontractors, and funding agencies on project-related matters including budgeting, resource allocation, audits, staffing, contractual affiliations, and other critical administrative issues.
5. Advises the Associate Dean/Program Director on opportunities for programmatic improvements, resource allocation, and other key administrative matters to ensure that intended departmental goals are achieved more effectively.
6. Develops all budgets in close coordination with the Associate Dean/Program Director and provides fiscal oversight of all major departmental expenditures including payroll, purchases, subcontractor payments, and others to ensure all expenditures are necessary, allocable, appropriate, and reasonable.
7. Administers the preparation and submission of all financial reports and documentation as required by the funding entities and all internal and external audits.
8. Supervises departmental compliance with effort certification, staff training requirements, annual performance reviews, and other human resources matters. Communicates with departmental supervisors to provide the appropriate leadership and direction as necessary to resolve administrative deficiencies and meet all deadlines as required.
9. Performs other duties as assigned or required.
Marginal Job Functions:  
Required Knowledge, Skills, & Abilities: 1. Ability to independently organize and follow through on multiple tasks and within required timeframes.
2. Ability to manage and monitor financial resources.
3. Ability to apply research methodologies, data collection, and statistical analysis.
4. Ability to analyze facts, exercise judgment, and arrive at valid conclusions.
5. Practical knowledge of basic accounting principles.
6. Proficient skills in MS Office word processing, spreadsheet, database, and presentation software.
7. Strong verbal and presentation skills, particularly in public settings.
8. Ability to develop reports, educational materials and other documents.
9. Ability to work cooperatively with colleagues, supervisors, and support staff at all levels.
10. Ability to work well with various internal and external stakeholders.
11. Ability to function in an academic setting.
12. Able and willing to travel occasionally (<10% of time) throughout the state of Florida.
Job Requirements:  
Required Certifications/Licensures:  
Required Education: Master's Degree
Major (if required):  
Required Experience: Ten (10) years' experience in an administrative and supervisory capacity in an academic or not-for-profit organization.
Preferred Qualifications:  
Is this a safety sensitive position? No  
Background Screening Required? Yes  
Pre-Employment Conditions:

 
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary.
   
   

Advertised: Eastern Daylight Time
Application close: Eastern Standard Time

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