Medical Records Coordinator - 996578
Job no: 503038
Position type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Division/Equivalent: NSU HEALTH
School/Unit: Psychology Clinics
Department/Office: Psy Clinic Front Office
Categories: Healthcare - Clinic Administration, Medical Professionals & Technicians
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status. |
| Job Title: | Medical Records Coordinator - 996578 |
| Location: | Fort Lauderdale-Davie, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Initiates medical charts, ensuring that patient identifying information is on all documentation and correct to ensure accuracy of data. 2. Creates, retrieves, files, and updates files to ensure appropriate document retention. 3. Participates in establishing policies and procedures for the distribution and use of medical records to ensure compliance with rules and regulations. 4. Identifies problems, report them, and offer suggestions to ensure continuous improvement opportunities. 5. Conducts chart audits to ensure accuracy, completeness and quality of records. 6. Assists with data collection, reports and compilation of statistical data for the flow of medical records in and out of the chart room using the NextGen computer system to ensure compliance with all necessary oversight entities. 7. Coordinates medical records transactions (pick-ups and deliveries) and reviews records to ensure patient health information is protected. 8. Processes requests for information from outside sources in a prompt fashion, including answering phones and corresponding with outside entities to receive or send information. 9. Maintains and files medical records according to policies and procedures. 10. Ensures that charts are complete and have bar code and labels affixed properly; ensures charts are checked out to the appropriate people and logged in Electronic Medical Record system (NextGen); tracks charts for status and weekly recalls. 11. Collects, sorts, scans and organizes patient medical documents into appropriate patient folders. 12. Assists in purging outdated records; processes subpoenas and medical requests on a daily basis. 13. Coordinates communication between medical records department and clinic call center. 14. Supports satellite and affiliate clinics regarding medical records policies and procedures. 15. Performs other duties as assigned. |
| Marginal Job Functions: | . Arranges for coverage for Davie and off sight locations. 2. Travels to other Health Center locations. 3. Assists in special projects. 4. Attends required meetings and participates in committees. 5. Act as a backup for other NextGen job functions and is cross-trained. |
| Required Knowledge, Skills, & Abilities: | 1. Has working knowledge of HIPAA to ensure confidentiality of patient information and medical records. 2. Understanding of document compliance. 3. Knowledge of departmental functions and be available to assist in any problems that arise on a daily basis. 4. Ability to work cooperatively with medical staff and other healthcare professionals in obtaining documentation to complete medical records. 5. Computer literate and adept at data entry/word processing. 6. Ability to maintain confidentiality. 7. Excellent organizational skills. 8. Ability to communicate effectively, orally and in writing. 9. Ability to quickly relay messages to the appropriate personnel. 10. Strong decision making and customer service skills. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | Minimum one (1) year of experience and/or training in keeping or processing medical records in a health facility or similar setting. |
| Preferred Qualifications: | Certification in Medical Records. |
| Is this a safety sensitive position? | No |
| Background Screening Required? | Yes |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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