Administrative Assistant II - 999870
Job no: 506251
Position type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Division/Equivalent: NSU University School
School/Unit: US-DAVIE UPPER
Department/Office: USD Upper
Categories: Teaching - JK - 12
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Administrative Assistant II - 999870 |
| Location: | Fort Lauderdale-Davie, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | Commensurate with experience. |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved. 2. Composes, edits, proofreads, and types complex documents; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents. 3. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy. 4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping. 5. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling. 6. Monitors budget, including maintenance of accounts in Banner, preparation of budget transfer documents, coordinate purchase order/check requests expenses with Business Office. 7. Assists with graduation activities to include end of year academics awards as well as graduation ceremony. 8. Performs updates to Student/Parent Handbook and Teacher Handbook on a yearly basis. 9. Maintains financial records for Upper School clubs and organizations. 10. Performs other duties as assigned or required. |
| Marginal Job Functions: | 1. Assists with other administrative functions. 2. Acts as a back-up to Executive Assistant of department. 3. Performs special projects as assigned. |
| Required Knowledge, Skills, & Abilities: | 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities. 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering). 3. Ability to enter and verify information with accuracy. 4. Ability to understand and follow oral and written instructions. 5. Ability to maintain confidential information. 6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail. 7. Proactive, punctual and reliable. 8. Excellent written and oral communication skills. PHYSICAL REQUIREMENTS / WORKING CONDITIONS: 1. Ability to communicate effectively with others. 2. Ability to work cooperatively with colleagues and supervisory staff at all levels. 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | 1. High School Diploma and three (3) years of administrative/clerical experience in an office environment. --OR-- Associate's Degree and two (2) years of administrative/clerical experience in an office environment. 2. Successful completion of the FDLE Background Screening. |
| Preferred Qualifications: | |
| Is this a safety sensitive position? | No |
| Background Screening Required? | Yes |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
Advertised: Eastern Daylight Time
Application close: Eastern Standard Time
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