Administrative Coordinator III - 999800
Job no: 506369
Position type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Division/Equivalent: College of Psychology
School/Unit: 05-DEPT OF ADMINISTRATION
Department/Office: Psy-Admin
Categories: Administrative / Office Support
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Administrative Coordinator III - 999800 |
| Location: | Fort Lauderdale-Davie, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | |
| Pay Basis: |
Annually |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Ensures compliance with university or departmental policies, procedures, and service standards in conjunction with management. 2. Coordinates and monitors a variety of administrative functions between the College of Psychology and other NSU entities, as well as external contacts to ensure efficient operations. 3. Stands in when necessary for Manager of Administrative Services. 4. Coordinates with manager on all aspects of building operations (work orders, access, ticket requests, office preparations, set ups, classroom technology, etc.) for the College. 5. Coordinates college requests for meeting and conference spaces, including room reservation requests, special events, such as luncheons or student ceremonies. Some evenings and weekends may be required. 6. Interprets administrative and operating policies and procedures for employees. 7. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. 8. Utilizes computer and word processing, computer programs, Sharklink applications, and operating calculators to work with travel requests, tracking, databases, pay records, invoices, balance sheets, or other documents. 9. Coordinates with manager on work of student employees to ensure efficient operations. 10. Performs administrative support tasks, such as preparing communication for web site, announcements, etc. Includes writing, proofreading, transcribing handwritten information. 11. Prepares invoices, travel, and other reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. 12. Sets up and manages dean’s office paper and/or electronic filing systems, recording information, updating paperwork, and maintaining documents, such as attendance records, correspondence, or other material. 13. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Serves as liaison with the NSU Telecommunications Office. 14. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution. 15. Inventories and orders materials, supplies, and services. 16. Plans for or coordinates office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, landscaping, pest control, and/or security services. 17. Learns to operate new office technologies as they are developed and implemented. 18. Completes special projects as assigned. 19. Performs other duties as assigned or required. |
| Marginal Job Functions: | 1. Contacts and responds to high-ranking individuals inside and outside of the university using judgment and discretion. |
| Required Knowledge, Skills, & Abilities: | Knowledge: 1. Administration and Management - Working knowledge of business and management principles involved in strategic planning, resource allocation, budgeting, human resources modeling, leadership technique, and/or coordination of people and resources. 2. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. 3. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction. 4. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 5. Computers and Electronics - General knowledge of computer hardware and software, including applications, programming, and/or systems configuration. 6. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint). Skills: 1. Service Orientation - Proficient skills in actively looking for ways to help people. 2. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one. 3. Time Management - Proficient skills in managing one's own time and the time of others. 4. Social Perceptiveness - Proficient skills in being aware of others' reactions and understanding why they react as they do. 5. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience. 6. Speaking - Proficient skills in talking to others to convey information effectively. 7. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 8. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents. Abilities: 1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 2. Selective Attention - The ability to concentrate on a task over a period of time without being distracted. 3. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. 4. Near Vision - Must be able to see details at close range (within a few feet of the observer). Physical Requirements: 1. Speech Recognition - Must be able to identify and understand the speech of another person. 2. Speech Clarity - Must be able to speak clearly so others can understand you. 3. Near Vision - Must be able to see details at close range (within a few feet of the observer). 4. Travel - Must be able to travel on a daily and/or overnight basis. 5. May be required to work nights or weekends. 6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | High School Diploma and five (5) years of clerical/administrative experience providing administrative support, or experience managing / coordinating functions with high-level external contacts. - OR – Associate's Degree and four (4) years of clerical/administrative experience providing administrative support, or experience managing / coordinating functions with high-level external contacts. -OR- Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high-level external contacts. |
| Preferred Qualifications: | Bachelor's Degree |
| Is this a safety sensitive position? | No |
| Background Screening Required? | Yes |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
Advertised: Eastern Standard Time
Application close: Eastern Standard Time
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