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Administrative Coordinator I - 993510
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Job Number: 505416
Work Type: Full Time with Full Benefits
Location: Palm Beach, Florida
Department: APRN-AdvPractRegistNurse-PalmBeach
Categories: Administrative / Office Support
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Administrative Coordinator I - 993510 |
| Location: | Palm Beach, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | Commensurate with experience |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Coordinates administrative activities / functions within department to ensure efficient operations. 2. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner. 3. Reviews data and follows up on discrepancies to ensure accuracy. 4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping. 5. Assists in coordinating college events (Graduation, Pinning Ceremony, Honor Cord Ceremony, Summer Institute, Orientation, etc). 6. Serves as the initial contact and program liaison; communicates with internal and external stakeholders; advises students of campus resources such as, Financial Aid, Registrar, Admissions, One-Stop-Shop; stays current on the availability of those services and works closely with those resources regarding program issues. 7. Creates and maintains student and prospective student files and records. 8. Assists Program Directors with program specific student needs, such as registration of students, creation of CRN's, mailing of Dean's List letters and correspondence related to student progress reports. 9. Prepares and submits supply orders, purchase orders, work orders; submits travel requests, travel arrangements, and reimbursements for faculty; oversees the requisition, receipt, and inventory of equipment and/or supplies for the program; develops systems to track purchases and inventory. 10. Assists Program Director and Director of Clinical Services with student and faculty clinical requirements (Agency Requirements, background checks, immunizations, drug screening, BLS, etc). 11. Assists with adjunct payment entry. 12. Performs other duties as assigned or required. |
| Marginal Job Functions: | 1. Assists with other administrative functions. 2. Coordinates targeted student mailings. 3. Mails packages via FedEX or UPS; sends certified letters. 4. Orders desk copy/electronic books for faculty and adjuncts, as requested by Program Director. 5. Performs special projects as assigned. |
| Required Knowledge, Skills, & Abilities: | 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities. 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering). 3. Ability to enter and verify information with accuracy. 4. Ability to understand and follow oral and written instructions. 5. Ability to maintain confidential information. 6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail. 7. Proactive, punctual and reliable. 8. Excellent written and oral communication skills. 9. Ability to communicate effectively with others. 10. Ability to work cooperatively with colleagues and supervisory staff at all levels PHYSICAL REQUIREMENTS / WORKING CONDITIONS 1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 2. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards. 3. Must be able to lift at least 25 lbs. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | High School Diploma and three (3) years of administrative experience in an office environment, and/or coordinating a function within an office. --OR-- Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office. |
| Preferred Qualifications: | |
| Is this a safety sensitive position? | No |
| Background Screening Required? | No |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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Applications close: Eastern Daylight Time