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Administrative Coordinator II - 992217
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Job Number: 505528
Work Type: Full Time with Full Benefits
Location: Clearwater, Florida
Department: Osteo Med Dean's Office-Clearwater
Categories: Administrative / Office Support
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Administrative Coordinator II - 992217 |
| Location: | Clearwater, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | Commensurate with experience |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events. 2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely. 3. Reviews data and follows up on discrepancies to ensure accuracy. 4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping. 5. Prepares check requests, purchase requisitions, expense/travel reimbursements, and catering requests. 6. Assists with the coordination of daily operational activities. 7. Assists with the coordination of new employee onboarding. 8. Manages office supplies and the maintenance of office equipment and fixed assets. 9. Assists with maintaining operations documents and reports 10. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. 11. Performs other duties as assigned. |
| Marginal Job Functions: | 1. Assists with other administrative functions. 2. Performs special projects as assigned. |
| Required Knowledge, Skills, & Abilities: | 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills. 2. Ability to interpret and explain guidelines, policies, and procedures. 3. Decision-making and problem solving skills. 4. Excellent organization and planning skills, including calendar and event management. 5. Excellent written and oral communication skills. 6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality. 7. Takes initiative, is flexible, and provides great attention to detail and accuracy. 8. Possesses advanced computer skills and is able to train others. PHYSICAL REQUIREMENTS / WORKING CONDITIONS 1. Ability to communicate effectively with others. 2. Ability to work cooperatively with colleagues and supervisory staff at all levels. 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment. --OR-- Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment. --OR-- Bachelor's Degree and two (2) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. |
| Preferred Qualifications: | |
| Is this a safety sensitive position? | No |
| Background Screening Required? | No |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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Applications close: Eastern Daylight Time