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Administrative Assistant I - 994516
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Job Number: 506130
Work Type: Full Time with Full Benefits
Location: Jacksonville, Florida
Department: NSU Jacksonville Campus
Categories: Admissions / Financial Aid / Enrollment Management
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Administrative Assistant I - 994516 |
| Location: | Jacksonville, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Responds to inquiries and resolves routine problems requiring general understanding of work-area policies and procedures. 2. Welcomes and assists visitors, current students, or callers and handles their inquiries or directs them to the appropriate department. 3. Composes, edits, proofreads, and types basic documents; creates mail merges and performs mass mailings; photocopies and collates basic material. 4. Opens, reads, routes, and distributes incoming mail or other materials and answer routine letters. 5. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy. 6. Enters data and generates reports from NSU specific software systems i.e. room scheduling, CCD, and CRM. 7. Schedules meetings/appointments/events and coordinates travel. 8. Submits check requests and purchases office supplies. 9. Maintains inventory of office supplies, marketing materials and promotional items. 10. Provides support to the academic departments by scheduling classrooms in NSU systems. 11. Schedules/manages room assignment request for classes, meetings, video conferences and special request for external groups. 12. Coordinates with security by providing weekly classroom schedules and study room schedules. 13. Coordinates or participates in promotional activities, including conferences, on-campus orientations, educational fairs, career days, campus tours, call campaigns, or special events. 14. Prepares conference or event materials, such as flyers or invitations, and room set-up. 15. Leads/supports event preparations β assess event needs, purchase necessary event items, and sets-up/breaks-down event area. 16. Acts as a liaison to other university departments. 17. Coordinates social media for assigned campus. 18. Identifies and pursues opportunities to increase leasing and acts as a point of contact to external organizations. 19. Uses computers for various applications, such as database management, word processing, shared documents, and research assigned projects topics. 20. Operates office equipment, copiers, or phone systems and arranges for repairs when equipment malfunctions and submits work orders as requested. 21. Submits facilities work orders as needed. 22. Completes other projects as assigned. 23. Performs other duties as assigned or required. |
| Marginal Job Functions: | |
| Required Knowledge, Skills, & Abilities: | Knowledge: 1. Basic knowledge of MS Office Suite (Outlook, Word and Excel). 2. Clerical - Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. 3. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction. 4. English Language - Working knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skills: 1. Service Orientation - Basic skills in actively looking for ways to help people. 2. Active Listening - Basic skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 3. Speaking - Basic skills in talking to others to convey information effectively. 4. Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 5. Reading Comprehension - Basic understanding of written sentences and paragraphs in work-related documents. 5. Writing - Basic skills in communicating effectively in writing as appropriate for the needs of the audience. 6. Time Management β Basic skills in managing one's own time. Abilities: 1. Ability to exercise proper telephone protocol and handle difficult customer situations. 2. Ability to work effectively alone or as part of a team. 3. Selective Attention - The ability to concentrate on a task over a period of time without being distracted. 4. Ability to adapt to changes in policies/procedures, workload, etc. 5. Written Comprehension - The ability to read and understand information and ideas in writing so others will understand. 6. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. Physical Requirements and Working Environment: 1. Speech Recognition - Must be able to identify and understand the speech of another person. 2. Speech Clarity - Must be able to speak clearly so others can understand you. 3. Near Vision - Must be able to see details at close range (within a few feet of the observer). 4. May be required to work nights or weekends. 5. Travel - Must be able to travel on a daily and/or overnight basis. 6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, mobile devices, and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | High School Diploma and two (2) years of clerical/administrative experience in an office environment, --ORβ Associate's degree and one (1) year of clerical/administrative experience in an office environment. |
| Preferred Qualifications: | |
| Is this a safety sensitive position? | No |
| Background Screening Required? | No |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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Applications close: Eastern Standard Time