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Coordinator III - Student Services - 996258
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Job Number: 506253
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Department: Med-Student Services
Categories: Administrative / Office Support
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Coordinator III - Student Services - 996258 |
| Location: | Fort Lauderdale-Davie, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | Commensurate with experience |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | No |
| Essential Job Functions: | 1. Assists in managing operations to ensure continuous improvement of student services that increase engagement & retention. 2. Acts as liaison between students, faculty, and college and university departments. 3. Coordinates activities required for enrollment, such as CPR training, inoculations, and/or fingerprinting, in addition to tracking completion of these requirements using various software programs. 4. Provides assistance to faculty and staff in duties such as facilitating or conducting orientation programs and scheduling events. 5. Reviews degree plans, degree applications, transcripts, and all other pertinent materials to ensure that students meet graduation requirements. 6. Prepares and delivers required student information to state credentialing agencies. 7. Responds to requests for student information, as appropriate, from students, credentialing agencies, and/or other institutions. 8. Maintains accurate and complete student records as required by laws, policies, and administrative regulations. 9. Assists in facilitating student grievance and discipline processes, by preparing documents required for the Student Progress and Behavioral Committee. 10. Generates correspondence and reports to ensure timely information is available for management use. 11. Assists with scheduling, organizing, and implementing drug screenings for all M2 students prior to beginning M3 Clinical Rotations. Prepares drug screen and background check paperwork for all M2 students. 12. Assists with planning, nominating, ordering, and executing various aspects of M4 Senior Awards, Commissioning Ceremony and Commencement. Handles all communication with students for award materials and documentation. 13. Collects and processes transcript orders and MSPE updates for all prior year graduates participating in the MIDUS system for Fellowship applications. 14. Assists with MSPE’s and transcripts for residency applications in ERAS for all M4 students. 15. Completes special projects as assigned. 16. Performs other duties as assigned or required. |
| Marginal Job Functions: | 1. Serves on committees representing the college as assigned. 2. Assists in training staff. |
| Required Knowledge, Skills, & Abilities: | Knowledge: 1. Customer and Personal Service - Proficient knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction. 2. English Language - Proficient knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 3. Psychology - Working knowledge of human behavior and performance, individual differences in ability, personality, and interests; and learning and motivation. Skills: 1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 2. Speaking - Proficient skills in talking to others to convey information effectively. 3. Critical Thinking - Basic skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 4. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents. 5. Judgment and Decision Making - Basic skills in considering the relative costs and benefits of potential actions to choose the appropriate one. 6. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience. 7. Complex Problem Solving - Basic skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. 8. Service Orientation - Basic skills in actively looking for ways to help people. Abilities: 1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 2. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. 3. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events). Physical Requirements: 1. Speech Recognition - Must be able to identify and understand the speech of another person. 2. Speech Clarity - Must be able to speak clearly so others can understand you. 3. Near Vision - Must be able to see details at close range (within a few feet of the observer). 4. May be required to work nights or weekends. 5. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 6. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | High School Diploma or Equivalent |
| Major (if required): | |
| Required Experience: | High School Diploma and five (5) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. --OR-- Associate's Degree and four (4) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. --OR-- Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. |
| Preferred Qualifications: | Associate's Degree and four (4) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. --OR-- Bachelor's Degree and three (3) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts. |
| Is this a safety sensitive position? | No |
| Background Screening Required? | No |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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Applications close: Eastern Standard Time