Administrative Assistant II - 992731

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides administrative support by receiving and directing visitors, fielding telephone calls, scheduling meetings, organizing events, composing and editing correspondence, and providing routine and general office support to ensure an effective operation.

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures to ensure questions are answered and issues resolved in a timely manner.

2. Composes, edits, proofreads, and types complex documents such as technical or scientific manuscripts, grant applications, lectures, reports and correspondence; creates mail merges and performs mass mailings; photocopies and collates complex material to ensure timely communication and retention of documents. Synthesizes research information and composes and type routine or general abstracts, research descriptions and/or answers to correspondence of inquiry.

3. Arranges and types technical or scientific charts and graphs ensuring accurate, aesthetic and organized presentation of data on the printed page.

4. Prepares forms and documents; verifies data for discrepancies and follows up to ensure accuracy.

5. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.

6. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling; prepares and organizes materials for use at professional meetings, seminars and/or site visits.

7. Organizes and maintains teaching and research files of manuscripts, lecture notes, reports, records and correspondence required for reference, efficient operation of office and verification of bibliographic references.

8. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.

2. Knowledge of grammatical form, technical or scientific terminology symbols and format, and established style manual procedures.

3. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

4. Ability to enter and verify information with accuracy.

5. Ability to understand and follow oral and written instructions.

6. Ability to maintain confidential information.

7. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.

8. Excellent written and oral communication skills.

9. Ability to communicate effectively with others.

10. Ability to work cooperatively with colleagues and supervisory staff at all levels.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

2. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma and three (3) years of administrative/clerical experience in an office environment.

--OR--

Associate's Degree and two (2) years of administrative/clerical experience in an office environment.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.