Administrative Coordinator II - 992656

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study, and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Coordinates various administrative functions to support the department or unit, including delivering high-level customer service to both internal and external contacts, ensuring efficient operations.

Job Category: Non-Exempt

Hiring Range:  Commensurate with experience

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

The first priority of all members of the Law Center team is to serve the Shepard Broad College of Law faculty, students, and patrons. Each team member will not be limited by this job description in an effort to assist our constituency, but will perform tasks assigned by supervisor(s). Team members will be readily available, visible, and accessible to faculty, students and patrons, and if unable to answer an inquiry, they will ensure assistance is provided by another member of the Law Center team.

1. Coordinates activities / functions within NSU as well as between NSU and external contacts to ensure efficient operations / events.
2. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved in a timely manner.
3. Reviews data and follows up on discrepancies to ensure accuracy.
4. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
5. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities:

1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
2. Ability to interpret and explain guidelines, policies, and procedures.
3. Decision-making and problem solving skills.
4. Excellent organization and planning skills, including calendar and event management.
5. Excellent written and oral communication skills.
6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
8. Possesses advanced computer skills and is able to train others.
9. Ability to communicate effectively with others.
10. Ability to work cooperatively with colleagues and supervisory staff at all levels.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS
1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
2. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.

--OR--

Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.

-OR--

Bachelor's Degree and two (2) years of experience providing administrative support, or experience managing / coordinating functions with high level external contacts.

Preferred Qualifications: 

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.