Contracts Administrator II - 991377

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Supports the University by managing and optimizing NSU’s automated contract management system. This position handles advanced contract administration duties, ensuring timely and accurate processing of complex agreements. It provides technical and analytical support to improve system efficiency, ensure compliance, and enhance contract lifecycle management.

Job Category: Exempt

Hiring Range:  57630

Pay Basis:  Annually

Subject to Grant Funding? No  

Essential Job Functions: 

1. Administers and maintains the University’s automated contract management system, ensuring data integrity, compliance, and efficient workflows. across departments.

2. Reviews contract documentation for completeness, accuracy, and alignment with university policies and regulations.

3. Tracks contract milestones, expirations, and renewals, providing proactive notifications and recommendations to departments and the immediate supervisor.

4. Coordinates with Procurement Office, Legal, and internal stakeholders on drafting, negotiating, amending, renewing, and closing contracts.

5. Generates and analyzes regular and ad-hoc reports to evaluate contract performance,
compliance and cycle times; recommends process improvements based on data trends.

6. Assists in the development and implementation of standard operating procedures and training materials for system users, to promote consistent and efficient system use.

7. Serves as a subject matter resource on contract management procedures, policies, and best practices.

8. Supports internal audits by preparing documentation, responding to inquiries, and ensuring contract records meet institutional and regulatory requirements.

9. Leads or contributes to special projects to enhance contract administration processes, technology use, and departmental reporting.

10. May provide guidance and mentorship to assigned staff.

11. Completes other projects as assigned.

12. Perform other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Working knowledge of contract law, legal terminology, and industry-specific standards.
2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement.
3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts.
4. Working knowledge of pricing models, cost structures, and how to analyze financial terms within contracts.
5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts.
6. Advanced proficiency in contract management software and Microsoft Office Suite.

Skills:
1. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
2. Speaking - Proficient skills in talking to others to convey information effectively.
3. Critical Thinking – Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
4. Negotiation - Proficient skills in bringing others together and trying to reconcile differences.
5. Management of Financial Resources - Proficient skills in determining how money will be spent to get the work done, and accounting for these expenditures.
6. Building Relationships – Proficient skills in establishing and maintaining effective working relationships.

Abilities:
1. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
2. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
3. Detail Oriented - The ability to pay attention to details, understand underlying cause/effect relationships, and account for those details and relationships.
4. Ability to identify and interpret key contract terms—including scope of work, payment terms, deliverables, timelines, and performance metrics—and to evaluate associated risks while negotiating amendments or mitigation strategies as necessary.
5. Ability to carefully review contracts, ensuring all terms and conditions are clear, enforceable, and free of errors.
6. Ability to manage day-to-day operational challenges.

Physical Requirements and Working Environment:
7. Speech recognition - must be able to identify and understand the speech of another person.
8. Speech clarity - must be able to speak clearly so others can understand you.
9. Near vision - must be able to see details at close range (within a few feet of the observer).
10. Travel - must be able to travel on a daily and/or overnight basis.
11. May be required to work nights or weekends.
12. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
13. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma

Major (if required: 

Required Experience: High School Diploma and six (6) to eight (8) years’ experience in contracts administration, procurement or closely related field.

-OR-

Associate degree and four (4) to six (6) years’ experience in contracts administration, procurement or closely related field.

-OR-

Bachelor’s degree and two (2) to four (4) years’ experience in contracts administration, procurement or closely related field.

Preferred Qualifications: 

1. Prior experience in a leadership role.

2. Experience in higher education.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.