Gifts Processing Assistant - 996535

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

The Gifts Processing Assistant is responsible for receiving, recording, and legally receipting charitable contributions, in accordance with donor intent, NSU policies, and IRS rules and regulations governing contributions.

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Verifies and records gifts transmittals, checks and pledge payments from University fundraising entities to ensure assignment to proper accounts.

2. Enters data, prepares financial reports, runs and distributes transmittal reports to Centers to ensure accurate record keeping.

3. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are answered and issues resolved.

4. Prepares and sends tax receipt letters to donors for record keeping and tax purposes.

5. Communicates donor information to donor relations and stewardship department to ensure letters are sent to donors from the President.

6. Performs other duties as assigned.

Job Requirements: 

Required Knowledge, Skills, & Abilities: 1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.
2. Ability to interpret and explain guidelines, policies, and procedures.
3. Decision-making and problem solving skills.
4. Excellent organization and planning skills, including calendar and event management.
5. Excellent written and oral communication skills.
6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.
7. Takes initiative, is flexible, and provides great attention to detail and accuracy.
8. Possesses advanced computer skills and is able to train others.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS
1. Ability to communicate effectively with others.
2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures: 

Required Education: High School Diploma or Equivalent

Major (if required: 

Required Experience: High School Diploma and four (4) years of administrative experience, and/or coordinating various projects in an office environment.

--OR--

Associate's Degree and three (3) years of administrative experience, and/or coordinating various projects in an office environment.

Preferred Qualifications: 

1. Experience at a non-profit or educational institution.

2. Gift processing experience.

Is this a safety sensitive position? No  

Background Screening Required?  Yes  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.