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Program Specialist - 991461
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Job Number: 506193
Work Type: Full Time with Full Benefits
Location: Fort Lauderdale-Davie, Florida
Categories: Administrative / Office Support
| About Us: |
We are excited that you are considering joining Nova Southeastern University!
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University. NSU considers applicants for all positions without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, genetic information, disability, political affiliation or belief, national origin, marital or veteran status or any other legally protected status. |
| Job Title: | Program Specialist - 991461 |
| Location: | Fort Lauderdale-Davie, Florida |
| Work Type: | Full Time with Full Benefits |
| Job Category: | Non-Exempt |
| Hiring Range: | $45,000 |
| Pay Basis: |
Hourly |
| Subject to Grant Funding?: | Yes |
| Essential Job Functions: | 1. Tracks and assesses the performance and impact of grant initiatives. 2. Analyzes progress and outcomes to ensure alignment with grant objectives. 3. Recommends improvements and adjustments as necessary. 4. Ensures adherence to all legal and organizational policies related to grant management. 5. Prepares and submits detailed reports to funding agencies, including financial statements and narrative progress reports. 6. Maintains and manages accurate records of grant applications, approvals, financial transactions, and correspondence. 7. Develops and oversees a centralized database for grant information. 8. Identifies and outlines the goods or services needed for grant-related projects. 9. Assists the PI in the Request for Proposal (RFP) process, including creating scopes, identifying needs, and managing vendor interactions. 10. Researches and evaluates qualified vendors, request quotes, and manage vendor relationships. 11. Acts as a primary point of contact between the organization, vendors, and internal procurement department. 12. Organizes and schedules meetings related to grant initiatives. 13. Coordinates with internal and external stakeholders to facilitate effective communication. 14. Tracks and manages grant-related deadlines and milestones to ensure timely delivery of project outputs. 15. Develops and maintains project timelines in alignment with grant requirements. 16. Prepares comprehensive grant reports in accordance with agency standards and requirements, including financial summaries, progress updates, and impact evaluations. 17. Monitors grant budgets, tracks expenses, and ensures alignment with grant stipulations. 18. Reconciles financial reports and manages budgetary compliance. 19. Provides training and support to team members on grant management processes and best practices. 20. Facilitates knowledge sharing and capacity building within the organization. 21. Identifies risks associated with grant management and implements mitigation strategies to address potential issues. 22. Stays updated on changes in grant management regulations, funding opportunities, and best practices. 23. Proposes and implements improvements to enhance grant management processes and systems. 24. Performs other duties as assigned or required. |
| Marginal Job Functions: | |
| Required Knowledge, Skills, & Abilities: | 1. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 2. Computers and Electronics - General knowledge of computer hardware and software, including applications and programming. 3. Customer and Personal Service - Working knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction. 4. Proficient knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint). 5. Familiarity with grant regulations and funding agency requirements. Skills: 1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 2. Coordination - Proficient skills in adjusting actions in relation to others' actions. 3. Writing - Advanced skills in communicating effectively in writing as appropriate for the needs of the audience. 4. Speaking - Advanced skills in talking to others to convey information effectively. 5. Critical Thinking - Advanced skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 6. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one. 7. Monitoring - Proficient skills in monitoring / assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 8. Time Management - Proficient skills in managing one's own time and the time of others. 9. Service Orientation - Proficient skills in actively looking for ways to help people. Abilities: 1. Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. 2. Oral Expression - The ability to communicate information and ideas in speaking so others will understand. 3. Written Comprehension - The ability to read and understand information and ideas in writing so others will understand. 4. Written Expression - The ability to communicate information and ideas in writing so others will understand. 5. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense. 6. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events). 7. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. Physical Requirements and Working Conditions: 1. Near Vision - Must be able to see details at close range (within a few feet of the observer). 2. Speech Recognition - Must be able to identify and understand the speech of another person. 3. Speech Clarity - Must be able to speak clearly so others can understand you. 4. Travel - Must be able to travel on a daily and/or overnight basis. 5. May be required to work nights or weekends. 6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. 7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards. |
| Job Requirements: | |
| Required Certifications/Licensures: | |
| Required Education: | Bachelor’s degree |
| Major (if required): | Business administration or a related field. |
| Required Experience: | Up to two (2) years of experience in grant management, compliance, or financial administration. |
| Preferred Qualifications: | |
| Is this a safety sensitive position? | No |
| Background Screening Required? | No |
| Pre-Employment Conditions: |
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| Sensitivity Disclaimer: | Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. |
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