Administrative Coordinator II - Implant Program - 991475

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Contributes to the University's success by providing support to the College of Dentistry as it relates to tracking and coordinating the purchase of implants and related materials from vendors, while performing data entry. The primary responsibility involves data management and record-keeping related to the educational component of implant dentistry for dental students.

Job Category: Non-Exempt

Hiring Range: 

Pay Basis:  Hourly

Subject to Grant Funding? No  

Essential Job Functions: 

1. Tracks and coordinates implant and related materials from vendors, obtaining product information, verifying accuracy on invoicing; resolves disputes.

2. Maintains accurate disbursement records by placing product identification in CDM’s inventory software.

3. Reviews accuracy of dental implant purchases and invoices and requests/obtains approval for further processing and payment.

4. Submits quarterly reports for management review.

5. Collates utilization data versus the need to purchase additional implants and related materials and advises college administrators.

6. Responsible for the safe storage and inventory tracking for dental implants, implant parts, membrane, and graft materials. Evaluates the security of “on hand” inventory in the clinical areas and conducts periodic audits of inventory.

7. Interacts with program directors regarding follow-through of clinical faculty and residents in submitting necessary surgical and post treatment data.

8. Coordinates the ordering, receiving, and dispensing of dental implants and parts with patients’ dental appointments for students in adherence to order guidelines and vendor contracts.

9. Maintains accurate clinical data collection, enters data into CDM’s implant management software daily.

10. Upgrades and updates tables; identifies problems and troubleshoots; requests improvements to the CDM utilized software.

11. Assists CDM’s administration with providing data for budgeting and grant requests.

12. Oversees student checkout process, ensuring verification of completed cases as required for graduation.

13. Completes special projects as required.

14. Performs other duties as assigned or required.

Job Requirements: 

Required Knowledge, Skills, & Abilities: Knowledge:
1. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
4. Computers and Electronics - General knowledge of computer hardware and software, including applications, programming, and/or systems configuration.
5. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
6. Complex Problem Solving – Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Skills:
1. Service Orientation - Proficient skills in actively looking for ways to help people.
2. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Proficient skills in managing one's own time and the time of others.
4. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
5. Speaking - Proficient skills in talking to others to convey information effectively.
6. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
7. Reading Comprehension - Proficient understanding of written sentences and paragraphs in work-related documents.

Abilities:
8. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
9. Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
10. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

Physical Requirements and Working Environment:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
5. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.
6. May be required to work nights or weekends.
7. Travel - Must be able to travel on a daily and/or overnight basis.

Required Certifications/Licensures: 

Required Education: Associate’s degree or 60 college completed credits hours

Major (if required: 

Required Experience: 1. Minimum three (3) years of experience providing administrative support.

2. Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Preferred Qualifications: 

1. Experience with dental software and inventory programs.

2. Basic understanding of dental coding.

Is this a safety sensitive position? No  

Background Screening Required?  No  

Pre-Employment Conditions: 

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.